Nexonia's Time Off module can be configured with a public holiday profile, so the system knows which days to designate as a holiday. The public holiday profile is then linked to the user's Region, so that when they book time off, the system knows not to count public holidays in their time-off request.
Administrators will need to create a new holiday list each year.
The public holiday profile can also be integrated into the Timesheets module to populate time entries with the public holiday and related task.
Note: the following instructions assume you've enabled the Time Off module.
To add the initial public holiday profile:
Navigate to: Settings > Company > Time Off > Public holiday profiles.
Enter in the following fields to create the Holiday profile:
- Name (i.e. US Holidays, UK Holidays)
- Customer (This will be the Customer value that will appear in the Timesheets entry for any Holiday)
- Project (This will be the Customer value that will appear in the Timesheets entry for any Holiday)
- Task Category (You'll only see the "Public Holiday" type Tasks here, choose the one that should appear in the Timesheets entry for any holiday)
Click Add to start defining the public holidays.
Fill in the Year to identify the calendar year the following holidays pertain to.
Fill in the Name of the public holiday (i.e. New Year's Day, Labor Day, Thanksgiving, etc.) as you'd like it to appear in the Timesheet.
In the Date field, select the date for this holiday from the calendar.
Repeat the 3 previous steps until all your public holidays have been added to the profile.
Associating the Time Off Profile with the Region
Next, you will need to assign the Public Holiday profile to the region. This is how the system understands which days should be applied to a group of users. Navigate to: Settings > Company > Regions. Click on the region, then Edit.
Scroll down and set the applicable Holiday Profile. Click Apply.
Note: you can override the regional default for the holidays by editing the individual user accounts. This means you can set a user to a specific public holiday profile rather than the regional default.
You've now successfully configured the public holidays. If you go to the Time Off calendar for any users for the above region, you should see the public holiday dates in grey blocks. In the example below, Aaron is booking 3 days as vacation, but only deducted 2 days of PTO as one day is a public holiday.