Approving a purchase order advances it to the next step in the approval workflow. If the order is approved at the final step in the workflow, the status changes from Submitted to Approved, and it will be ready for export to your ERP (if applicable).
When logged into Nexonia on the web, from the home screen, either click on Approvals along the navigation bar or click on the Approval System icon on the welcome page.
Note: If you are using multiple Nexonia products, ensure you have clicked on Purchasing just below the navigation bar after accessing Approvals.
You will now be able to review any orders that have been submitted to you. Double click on the order to open up for review.
Based on your permissions, you may be able to make edits and changes to the content. Otherwise, the information will be presented in read only. Notably, at the bottom of the order could be any user uploaded attachments that you can review by clicking on the file name.
You can Approve or Reject purchase orders in a couple different ways.
- Within the order, on the right hand side at both top and bottom will be Approve and Reject buttons to click on.
- From the Approvals page, click the checkbox for the order you would like to action on, and along the top of the page, select Approve or Reject
- Also from the Approvals page, click the Action dropdown for the order and select Approve or Reject from here.
If you are rejecting an order, you will likely be prompted to fill in a comment. This is information that will be communicated to the original submitter.
Otherwise, approving the order will remove it from your approval queue and progress it in the approval workflow to the next step.